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    Why did the claim deny?

    Find out here

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  1. Provider
  2. Eligibility & Claims
  3. Payment Integrity Program
  4. Process Flows
  • Clinical Chart Validation - CCV
  • Retrospective Claims Accuracy - RCA
  • Prospective Pre-Pay details

Clinical Chart Validation (CCV) Process Flow

This analysis-driven audit requires a comprehensive review of medical records and includes complex evaluation of diagnosis, revenue codes and diagnosis-related groups (DRGs), extending beyond standard coding and documentation review.

Expand the panels below to learn about each step in the CCV process flow.

Medical Records Request

1. The reviewer reviews the provider’s finalized claims and identifies claims to audit. 

2. The provider receives a medical records request letter. 

3. The provider must submit medical records within 60 days using one of the methods listed in the letter. If the provider does not provide medical records within 60 days, the claim is denied and the provider forfeits any further right to reimbursement. 

Note: The provider will not receive reimbursement for the cost of medical records requests or expedited mailing services.

For questions about the medical record retrieval process, use the contact information in the medical records request letter.

Audit Determination

Once the reviewer completes the review of medical records, an audit determination letter is sent to the provider within 60 days. The letter will include one of the following determinations:


No Change:

The reviewer agrees with the claim submission. No further action is required.

Change:

The reviewer disagrees with claim submission and provides the audited results.


Agree with audit finding

Sign the audit determination letter and return it to the address on the letter within 60 days of the letter date. BCBSND will adjust the claim to reflect the audit determination within 60 days.

Disagree with audit finding

Submit a reconsideration request, along with supporting documentation, to the address provided on the audit determination letter within 60 days.

Note: Failure to respond to the audit determination letter within 60 days will result in the claim being adjusted to reflect the audit finding.

For questions on your audit determination, use the contact information in the audit determination letter.


Reconsideration Process

The provider has 60 days from the date of the audit determination letter to request a reconsideration.

The provider waives any further opportunity for reconsideration or payment of the claim by not responding on time. After 60 days the claim is adjusted to reflect the audit finding. Requests for reconsideration after 60 days are not considered.

Within 60 days of receiving the reconsideration request and supporting documentation, the reviewer reviews the request, and a reconsideration determination letter is sent. The letter will include one of the following determinations:


Reconsideration Overturned

The vendor agrees with the claim submission. No further action is required.


Agree with determination:

Sign the reconsideration determination letter and return it to the address on the letter within 60 days of the letter date. BCBSND will adjust the claim to reflect the reconsideration determination within 60 days.

Disagree with determination:

Submit a second-level reconsideration request along with supporting documentation and a copy of the letter within 60 days to the reconsideration address provided on the letter.


A reconsideration determination is provided within 60 days

Overturned: No further action is required.

Upheld: No further action is required. BCBSND will adjust the claim to reflect the final audit determination.

Note: If a reconsideration is not requested within 60 days, the claim will be adjusted to reflect the audit determination. Any further opportunity for reconsideration or payment of the claim is waived by the provider for failure to respond timely.

For questions on your reconsideration notice, use the contact information in the reconsideration determination letter.


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Timeline per step: 60 Days

Providers must respond within 60 days of the date of the letter received in each step.

Retrospective Claims Accuracy (RCA) Process Flow

RCA process flow reviews provider billing issues, such as split bills, excessive units, global services, multiple procedures and modifier use.

Expand the panels below to learn about each step in the RCA process flow.

Overpayment Notice

  1. The reviewer reviews the provider’s finalized claims and identifies claims to audit. 
  2. If a claim is identified as overpaid, the provider will receive a written notice of overpayment. The letter contains an explanation of findings along with a remittance coupon to complete and return.
  3. Complete and return the remittance coupon within 45 days.


Agree with Overpayment Findings

1. Circle "Yes" on the remittance coupon and return to the address on the overpayment notification letter.

2. The claim will adjust within 60 days and you will receive a notification on your Electronic Remittance Advice (ERA).


Disagree With Overpayment Findings

Circle "No" on the Remittance Coupon and return to the address on the overpayment notification letter. Include rationale and supporting documentation.

Note: If a reconsideration is not requested within 45 days, reconsideration rights are forfeited. The claim will adjust to reflect the audit determination and you will receive notification on your ERA.

For questions on your overpayment notice, use the contact information in your overpayment notification letter.


Claim Correction

If a claim correction is needed:

1. Do not respond to the overpayment notification letter.

2. Submit a claim correction immediately.


Reconsideration Process

The reviewer will review the reconsideration request along with the supporting documentation and send a reconsideration determination within 45 days of receiving the request. The letter contains an explanation of the findings along with a remittance coupon to complete and return.


Reconsideration Overturned

  • The reviewer agrees with the claim submission. No further action is required.


Reconsideration Upheld


Agree with upheld determination


1. Circle "Yes" on the remittance coupon and return the remittance coupon to the address provided on the reconsideration determination letter.

2. The claim will adjust within 60 days and you will receive notification on your Electronic Remittance Advice (ERA).


Disagree with upheld determination


1. Circle "No" on the remittance coupon and return to the address on the reconsideration determination letter.

2. Submit a second-level reconsideration request along with rationale and supporting documentation within 45 days.

Blue Cross Blue Shield of North Dakota
PO Box 1570
Fargo, ND 58107-1570
Fax: 701-277-2209


Note: If reconsideration is not requested within 45 days, reconsideration rights are forfeited. The claim will adjust to reflect the audit determination and you will receive notification on your ERA.

For questions on your reconsideration notice, use the contact information in the reconsideration determination letter.

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Timeline per step: 45 Days

Providers must respond within 45 days of the date of the letter received in each step.

Prospective (pre-pay)

Claims go through two different prospective reviews:

  • Payment Policy Management (PPM): Uses advanced data analytics to identify claims at an elevated risk for incorrect coding and claim reimbursement.
  • Coding Validation (CV): A process within PPM where complex claims are briefly paused and sent for clinical review. These claims are reviewed by qualified clinical professionals that determine if these complex claims are coded appropriately.

What’s Being Reviewed

Claims are reviewed on the following concepts:

  • Duplicate, including professional and technical components
  • National Correct Coding Initiative (NCCI)
  • Modifier usage, including appropriate use of global and NCCI modifiers
  • Daily and annual unit limits
  • Global services

Why Claims Process Differently

Some concepts are not applied to certain places of service. This was a decision to reduce claim denials and provider abrasion. Providers should still follow correct coding for all claims.

Notifications

Providers receive results of reviews on their ERA. Search the Payment Integrity Denial Resolution information to aid in determining why the claim is denied and next steps.

Search Denial Resolution Information

Reconsiderations

If a provider disagrees with a payment determination and a claim correction is not the next step, request a reconsideration using the Appeal form. Reconsideration timelines for requests will align with the respective appeal timelines for commercial and Medicaid Expansion.

Reconsideration is not an appeal as it’s a payment dispute and not an adverse benefit determination. It does not use the member’s appeal rights. A reconsideration of a payment determination is the right of the provider only. When completing the appeal form, select Provider on behalf of self. 

Providers will receive a reconsideration notification within 45 days of submitting the request. If a provider disagrees with the determination, they will have the option of requesting a second reconsideration within 45 days. Providers will receive the second reconsideration determination within 45 days of receipt of the request.

Questions

Contact BCBSND Provider Service at 800-368-2312 or BCBSND Medicaid Expansion at 833-777-5779 for questions on how claims processed on prospective concepts.

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Why did the claim deny?

Use the below link to aid in determining why the claim denied and next steps.

Search Pre-Pay Denial Resolution Info
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